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Rules for the submission of deposit copies in electronic form

Background
Conditions for the acceptance in electronic form
Guidelines of the University Library
Formal criteria of submission
Checklist
This site in German

 

Background:

According to the resolution of 30.10.1997 the Minister of Education Conference added the possibility of the digital publication of dissertations to its previous "Policies for the Publication of Dissertations".

 

Conditions for the acceptance in electronic form:

Electronic publication is permitted by the doctorate regulations of your faculty.
(All doctorate regulations) If the information is missing in the doctorate regulations, please clarify in advance the number of CD-ROMs to be submitted and if applicable also of the printed version with your Dena´s Office.
NEW Your faculty may also allow delivery of the electronic version by email or upload to the document repository.

 

Guidelines of the University Library

The University Library requires the following documents for the compulsory delivery of your dissertation / habilitation:

Required meta-data::

Statement
A typed or printed statement must be submitted with the dissertation or thesis. (German; English)
In case of delivery via upload or email, the declaration is required as a file.
Subject headings
For further subject indexing we request you to name at least 5 german subject headings that have to be included on the statement or on a separate file. These specifications are required for the registration of dissertations at the "Deutsche Nationalbibliothek" (DNB). We reqest you to revert to broader terms and if necessary synonyms of words contained in the title.
Help in allocating subject headings [German only]

 

Required files:

Dissertation / Habilitation
Fully approved examination version of the dissertation / habilitation as 1 PDF file without password protection (max. file size 50 MB)
Note: This file should also serve as a basis for the printed copies to be produced.
Alternatively, large files can also be made available via a cloud storage (e.g. Sciebo) when delivered via upload or e-mail.
Note: If the dissertation contains a curriculum vitae or if it must be included according to the doctoral regulations, we recommend limiting the information in the curriculum vitae to the prescribed ones. In particular, personal contact data such as telephone number, address and email address should be removed.
Contents (Abstract)
Summary (abstract) in German language with a maximum of 1000 characters including spaces in (doc(x) or txt format). Additionally, an abstract in another language is possible.
To ensure that this prescribed size is not exceeded, we urgently request that you either use the counting function integrated in Microsoft Word ("characters with spaces") or count characters and spaces manually. Only continuous text is required, without headings and author information, also outline headings are not necessary. The summaries and table of contents available in the dissertation (habilitation) are extracted by us and made available for download in addition to the complete text of the dissertation / habilitation.

All files are enriched with metadata by us.

Additional information on the approved data formats and aids for electronic publication.

 

Optional metadata

Additional offer for authors:
In case you would like to give the reader of your dissertation the opportunity to contact you, we will gladly publish your e-mail address.
If you would like to make use of this possibility, we request you to bring the completed form E-publication permission [German only] with you when you submit your dissertation.

 

 

Formal criteria of delivery

NEW 

Delivery by upload via the document repository (OPUS)

The submission by uploading via OPUS is not yet approved by all deaneries. Please check with the responsible deanery before you choose this submission variant.

Upload
The doctoral candidate uploads his/her dissertation / habilitation and the other required files via the upload function into the document repository (OPUS).
  • https://hss-opus.ub.ruhr-uni-bochum.de/opus4/home
  • During the upload process, the following information is requested: title of the dissertation, faculty, reviewer or referee and co-referee, date of the oral examination
    Help for uploading
  • Files
    The following files must be uploaded:
  • PDF file of the dissertation / habilitation
  • Word or text file of the summary (Abstract)
  • word or text file of the keywords
  • Explanation to the files and the declaration.
    IMPORTANT
    Before uploading, please make sure to read the Upload Help so that the upload process can run without interruption.
    Please upload all required files at the beginning of the form. After saving the form, your session in the document repository is finished. No more files can be added afterwards. If a file needs to be added, please send it as a file attachment by e-mail to theses-ub@rub.de.

    The missing printed copies, as well as the original of the "Declaration of the doctoral candidate on the publication of a digital dissertation (habilitation) at the Ruhr-Universität Bochum" with the original signature must be sent unsolicited and promptly (but within 14 days at the latest) to the Exchange and University Publication Office.

    mail and letter address

     

     

    NEW Delivery by e-mail

    The submission by e-mail has not yet been approved by all faculties. Please check with the responsible dean's office before you choose this method of submission.

    E-mail to theses-ub@rub.de
    This e-mail must contain the following information:
  • title of the dissertation, faculty, the reviewer or referee and co-referee and date of oral examination
  • the assurance that the print copies to be submitted, as well as the original of the "Declaration of the doctoral candidate on the publication of a digital dissertation (habilitation) at the Ruhr-Universität Bochum" with the original signature will be sent to the Exchange and University Publication Office unsolicited and promptly (but no later than 14 days) after resumption of regular operations at the Ruhr-Universität Bochum.
  • Files
    The following files must be attached to the e-mail:
  • PDF file of the dissertation / habilitation
  • Word or text file of the Abstract
  • word or text file of the keywords
  • rtf-file of the "Declaration of the doctoral candidate on the publication of a digital dissertation (habilitation) at the Ruhr-Universität Bochum"

  • Explanation to the files and the explanation.

    The missing printed copies, as well as the original of the "Declaration of the doctoral candidate on the publication of a digital dissertation (habilitation) at the Ruhr-Universität Bochum" with the original signature must be sent unsolicited and promptly (but within 14 days at the latest) to the Exchange and University Publication Office.

    mail and letter address

     

    Submission on CD ROM

    Files
    The CD-ROM must contain the following files:
  • PDF file of the dissertation / habilitation
  • Word or text file of the abstract
  • optional Word or text file of keywords
  • Explanation to the files and the explanation.
    Cover
    CD ROMs must be in a commercial cover made of hard plastic (format: about 12x14 cm).
    Inserted sheet
    The hard plastic cover must contain a piece of paper in the form of the cover with author and title details, as well as a note of the faculty , the name of the examiner/s and the date of the oral exam.
    Labelling
    Please write down on the top of the CD-ROM, using a suitable pen and in block letters, the name, title of the thesis, the date of the oral examination and the faculty. The use of stickers should be avoided to protect readers and CD-ROMs. Please also leave the inner plastic ring of the CD-ROM blank, this is where librarian archiving features are attached.
    Printed copies, declaration
    The submission is completed by the number of printed copies specified in the respective doctoral regulations and the "Declaration of the doctoral candidate on the publication of a digital dissertation (habilitation) at the Ruhr-Universität Bochum".
    Submission to the exchange and university publication office
    At the moment it is not possible to hand in the exchange and university publication office!
    The submission of dissertations and habilitations takes place in the Exchange and University Writing Office on the 5th floor in room 5/16.

    Opening hours

    oder

    Delivery by mail to the university library

    mail and letter address

    After the delivery of the deposit copies
    The employees Mrs. N. Ihme and Mrs. C. Jesorsky are responsible for issuing the certificate, as proof that the required deposit copies have been submitted.
    Before the issuing, a check of the submission formalities is carried out, and as part of this check the data formats and technical correctness of the files are also checked.
    Subsequently, the certificate is sent to the responsible dean's office.

     

    Checklist

    With this checklist you can make sure that you have fulfilled all requirements for the submission of the dissertation or thesis in electronic form.